Rules for Accreditation

1. General provisions

2. Accreditation of media representatives

3. Refusal of accreditation

4. Rights and obligations of media representatives accredited for the ‘Arctic: Territory of Dialogue’ International Arctic Forum

 

1. General provisions

1.1. Accreditation of media representatives at the ‘Arctic: Territory of Dialogue’ International Arctic Forum is carried out in order to ensure appropriate conditions for media representatives to prepare and disseminate complete and accurate information about the ‘Arctic: Territory of Dialogue’ International Arctic Forum events.

1.2. Accreditation of media representatives is mandatory for attendance at all of the ‘Arctic: Territory of Dialogue’ International Arctic Forum events.

1.3. While carrying out their work, media representatives must respect the rights and lawful interests of the ‘Arctic: Territory of Dialogue’ International Arctic Forum participants and staff, and comply with generally accepted ethical standards.

1.4. In an effort to provide media representatives with the most comfortable working conditions and prompt access to all necessary resources, and in view of the limited infrastructure capabilities of the event venue, the number of media representatives that the ‘Arctic: Territory of Dialogue’ International Arctic Forum is able to accommodate is limited.

1.5. The ‘Arctic: Territory of Dialogue’ International Arctic Forum Organizing Committee may increase the quota upon receipt of an official request from a media organization if there is a valid reason for such a request.

2. Accreditation of media representatives

2.1. Accreditation procedure

Both Russian and international media representatives can apply to participate in the ‘Arctic: Territory of Dialogue’ International Arctic Forum, subject to the following conditions:

  • Russian media organizations must be registered with the Federal Service for Supervision of Communications, Information Technology, and Mass Media (hereinafter referred to as Roskomnadzor);
  • For international media representatives:
    – those who normally work in the Russian Federation must be accredited by the Russian Ministry of Foreign Affairs;
    – international media representatives not accredited by the Russian Ministry of Foreign Affairs, in addition to submitting a request via the official website, must also send a letter to the ‘Arctic: Territory of Dialogue’ International Arctic Forum Organizing Committee, requesting accreditation for the ‘Arctic: Territory of Dialogue’ International Arctic Forum, on their organization’s official letterhead, signed by the head of the media organization and certified with the official stamp of the organization (sample letter).

2.2. Accreditation quotas for media representatives

  • Print publications:
    • Newspapers: 3 people (2 journalists, 1 photographer);
    • Magazines: 2 people (1 journalist, 1 photographer);
  • News agencies: 4 people (2 journalists, 2 photographers);
  • Online publications: 2 people (1 journalist, 1 technician);
  • Television channels: 7 people (2 journalists, 1 producer, 2 camera operators, 2 sound technicians);
  • Radio stations: 2 people (2 journalists).

2.3. Submission and review of accreditation requests

  • Media representatives wishing to cover ‘Arctic: Territory of Dialogue’ International Arctic Forum events, as well as representatives of specialized and niche publications wishing to cover specialized events in the business programme of the ‘Arctic: Territory of Dialogue’ International Arctic Forum, can submit an accreditation request (hereinafter referred to as request) via the official the ‘Arctic: Territory of Dialogue’ International Arctic Forum website;
  • Requests made by representatives of niche publications can only be considered by the ‘Arctic: Territory of Dialogue’ International Arctic Forum Organizing Committee in conjunction with a letter from the moderator of the business event requesting the accreditation of the media representative, specifying the name of the publication and the representative’s full name, title, and passport information;
  • Applicants should complete all fields of the application form, paying particular attention to the mandatory fields marked with an asterisk;
  • Requests can be submitted through the official ‘Arctic: Territory of Dialogue’ International Arctic Forum website from December 19, 2016 to March 1, 2017;
  • All requests will be reviewed within 10 business days of the closing date for media accreditation requests;
  • Media accreditation is valid for the entire duration of the ‘Arctic: Territory of Dialogue’ International Arctic Forum.

2.4. Procedure for issuing accreditation badges to media representatives

  • Media representatives will receive an accreditation badge only if their request has been approved by the ‘Arctic: Territory of Dialogue’ International Arctic Forum Organizing Committee;
  • Accreditation badges are issued at designated accreditation points in Moscow and Archangelsk. Information about accreditation point locations and office hours will be published on the official ‘Arctic: Territory of Dialogue’ International Arctic Forum website;
  • Accreditation badges may be issued only under the following conditions: 
    • Where there is a record of a confirmed accreditation in the ‘Arctic: Territory of Dialogue’ International Arctic Forum database; 
    • Upon presentation of a valid passport (whose number must match the number provided in the application form), and:
    • For Russian media representatives: upon presentation of media credentials or, in the case of badges claimed by power of attorney, upon presentation of an official letter on the media organization’s letterhead with the signature of the head of the organization or head of HR, and the organization’s official stamp (sample letter); 
    • For international media representatives accredited with the Russian Ministry of Foreign Affairs: upon presentation of a Russian Ministry of Foreign Affairs accreditation card;
    • For international media representatives not accredited with the Russian Ministry of Foreign Affairs: upon presentation of media credentials (press card);
  • Badges are issued to specific individuals and are not transferable during the ‘Arctic: Territory of Dialogue’ International Arctic Forum. The badge must be clearly displayed at all times while its holder is at the ‘Arctic: Territory of Dialogue’ International Arctic Forum venue;
  • No other accreditation cards are valid for access to the ‘Arctic: Territory of Dialogue’ International Arctic Forum venue;
  • In the event that the accreditation badge is lost, stolen, or damaged, media representatives must immediately notify staff at any of the Forum’s information stands, located at the Northern (Arctic) Federal University. Lost badges will be blocked. A duplicate badge will be issued once a written statement has been filed.

2.5. Rules of Access to the ‘Arctic: Territory of Dialogue’ International Arctic Forum Events

  • Accreditation of media representatives is mandatory for attendance at all of the ‘Arctic: Territory of Dialogue’ International Arctic Forum events;
  • Access by media representatives’ technical staff is granted according to the rules regarding technical staff access to the ‘Arctic: Territory of Dialogue’ International Arctic Forum venue.

3. Refusal of accreditation

The ‘Arctic: Territory of Dialogue’ International Arctic Forum Organizing Committee has the right to refuse accreditation to:

  • Persons who are not media representatives and do not hold the positions specified in point 2.2 of these rules;
  • Representatives of media organizations specializing chiefly in advertising, classified directories, or any highly specialized area not related to the topics covered at the ‘Arctic: Territory of Dialogue’ International Arctic Forum, with the exception of industry publications;
  • The ‘Arctic: Territory of Dialogue’ International Arctic Forum Organizing Committee has the right to refuse accreditation without explanation.

4. Rights and obligations of media representatives accredited for the ‘Arctic: Territory of Dialogue’ International Arctic Forum

4.1. Media representatives accredited for the ‘Arctic: Territory of Dialogue’ International Arctic Forum have the right to:

  • Make use of all services intended specifically for journalists and the press;
  • Obtain information on official ‘Arctic: Territory of Dialogue’ International Arctic Forum events and exhibitions (press releases, business programmes, participant lists, participant catalogues, etc.);
  • Work in the ‘Arctic: Territory of Dialogue’ International Arctic Forum Press Centre during official events and make use of the Press Centre infrastructure;
  • Participate in press conferences, briefings, and other press events.

4.2. Media representatives accredited for the ‘Arctic: Territory of Dialogue’ International Arctic Forum must:

  • Verify the accuracy of the information they are given;
  • Honour the requests of those providing information with regard to naming their sources;
  • When receiving information from officials and others, inform them that an audio/video/film/photo recording is being made;
  • Present professional or other identification verifying their identity and media credentials upon request while carrying out their work;
  • Refrain from using the opportunities granted to them to conceal or falsify socially significant information, or collect information to benefit a third-party or non-media organization;
  • Refrain from (stop) filming or taking photographs when asked to do so by the ‘Arctic: Territory of Dialogue’ International Arctic Forum security staff;
  • Refrain from distributing printed materials on the premises of the ‘Arctic: Territory of Dialogue’ International Arctic Forum venue without the consent of the ‘Arctic: Territory of Dialogue’ International Arctic Forum Organizing Committee;
  • When using official information or quoting participants ‘Arctic: Territory of Dialogue’ International Arctic Forum participants, observe the ‘Arctic: Territory of Dialogue’ International Arctic Forum Acknowledgment Policy, namely the following: finished articles or pieces must contain a reference to the ‘Arctic: Territory of Dialogue’ International Arctic Forum, and the information source must be cited. Online coverage should include a link to the official ‘Arctic: Territory of Dialogue’ International Arctic Forum website. Alteration, embellishment, or distortion of any copied (cited) information is strictly prohibited.