Media Accreditation Rules

  1. General

1.1. Accreditation of the mass media representatives (hereinafter – the Media) to the ‘Arctic: Territory of Dialogue’ International Arctic Forum is conducted in order to provide the necessary conditions for professional operations in the preparation and dissemination of complete and reliable information about the events of ‘Arctic: Territory of Dialogue’ International Arctic Forum.

1.2. Media accreditation is required to conduct any professional activities at any ‘Arctic: Territory of Dialogue’ International Arctic Forum events.

1.3. When conducting professional activities, media representatives are required to respect the rights and legitimate interests of participants and staff of the ‘Arctic: Territory of Dialogue’ International Arctic Forum and comply with generally recognized ethical standards.

1.4. The number of media representatives to take part in the operations of the ‘Arctic: Territory of Dialogue’ International Arctic Forum events is limited due to organizer’s intention to provide media representatives with the most comfortable mode of operation and quick access to all necessary resources, considering the limited infrastructure facilities of the venue.

1.5. The organizers of the ‘Arctic: Territory of Dialogue’ International Arctic Forum can increase the quota following an official request from the media representatives, if this need is justified.

 

  1. Accreditation of Media representatives

2.1. Accreditation procedure

Both Russian and foreign media representatives can file an application for participation in the events of the ‘Arctic: Territory of Dialogue’ International Arctic Forum. At that:

  • Russian media organizations should be registered with the Federal Service for Supervision of Communication, Information Technology, and Mass Media (hereinafter, Roscomnadzor);
  • foreign media representatives:
    • if they permanently work on the territory of the Russian Federation, they must be accredited with the Russian Ministry of Foreign Affairs;
    • if they are not accredited with the Russian Ministry of Foreign Affairs, apart from the application at the official website they have to apply for a temporary accreditation with the Russian Ministry of Foreign Affairs.

2.2. Accreditation quotas for media representatives

  • Representing printed media:
    • newspapers – 3 persons (2 reporters, 1 photographer);
    • magazines – 2 persons (1 reporter, 1 photographer).
  • Representing information agencies – 4 persons (2 reporters, 2 photographers).
  • Representing electronic media (including blogs) – 2 persons (1 reporter, 1 cameraman).
  • Representing television companies – 7 persons (2 reporters, 1 producer, 2 cameramen, 2 sound engineers).
  • Representing radio companies – 2 persons (2 reporters).

The number of media representatives of information partners of the ‘Arctic: Territory of Dialogue’ International Arctic Forum is defined in the information partner contracts.

 

2.3. Application for accreditation submission and consideration

  • Media representatives wishing to take part in the coverage of the ‘Arctic: Territory of Dialogue’ International Arctic Forum events, as well as representatives of highly specialized media wishing to take part in the coverage of a field-specific business programme event, apply for accreditation (further, Application) at the official website of the ‘Arctic: Territory of Dialogue’ International Arctic Forum (www.forumarctica.ru/en/).
  • All fields of the registration form must be filled out, especially the mandatory fields marked with an asterisk.
  • Registration of media representatives through the official website of the ‘Arctic: Territory of Dialogue’ International Arctic Forum is open from 20 January to 20 March 2019.
  • Applications will be considered within minimum 10 consecutive days after the registration of media representatives is closed.
  • Accreditation of media representatives is valid for all days of ‘Arctic: Territory of Dialogue’ International Arctic Forum operations.

 

2.4. Procedure for issuing accreditation badges to media representatives

  • Media representatives receive accreditation badges subject to the approval by the organizers of the ‘Arctic: Territory of Dialogue’ International Arctic Forum.
  • Accreditation badges are issued at the accreditation points in Arkhangelsk.
    Information on the location and schedule of the accreditation points is posted on the official website of the ‘Arctic: Territory of Dialogue’ International Arctic Forum (
    www.forumarctica.ru/en/).
  • Accreditation badges can be issued provided that the following conditions are met:
    • accreditation has been confirmed and added to the database of the ‘Arctic: Territory of Dialogue’ International Arctic Forum;
    • a passport is present (the passport number must match the number indicated in the registration form).
  • The following documents can be additionally requested:
    • journalist ID for Russian media representatives;
    • accreditation card issued by the Russian Ministry of Foreign Affairs for foreign media representatives.
  • The badge is individual; it is non-transferrable to third parties during the ‘Arctic: Territory of Dialogue’ International Arctic Forum operation. The badge must be carried visibly at all times while at the ‘Arctic: Territory of Dialogue’ International Arctic Forum venue.
  • Any other accreditation cards are not valid for the ‘Arctic: Territory of Dialogue’ International Arctic Forum venue access.
  • If the accreditation badge is missing, lost or stolen, the media representative must report this to any information desk. Lost badge will be invalidated. A duplicate will be issued based on a written request.

 

2.5. Rules of access to the ‘Arctic: Territory of Dialogue’ International Arctic Forum events

  • Media representatives accreditation is required for all events of the ‘Arctic: Territory of Dialogue’ International Arctic Forum.
  • Media representatives will have access to all public events of the International Arctic Forum. Organizers reserve the right to provide access to individual Forum events using the pool system.
  • Technical staff of the media representatives can access the venue according to the Regulations of the technical staff access to the ‘Arctic: Territory of Dialogue’ International Arctic Forum venue.

 

  1. Refusal of accreditation

Organizers of the ‘Arctic: Territory of Dialogue’ International Arctic Forum reserve the right to refuse accreditation for:

  • applicants not representing media and not holding positions specified in the paragraph 2.2 of this document;
  • representatives of the media specializing in publications of purely advertising nature, reference information or highly specialized matters unrelated to the subject of the ‘Arctic: Territory of Dialogue’ International Arctic Forum events, except for trade press;
  • Organizers of the ‘Arctic: Territory of Dialogue’ International Arctic Forum reserve the right to refuse accreditation with no reason provided.

 

  1. Rights and obligations of media representatives accredited to the ‘Arctic: Territory of Dialogue’ International Arctic Forum

4.1. A media representative accredited to the ‘Arctic: Territory of Dialogue’ International Arctic Forum has the right:

  • to use all services specifically set up for journalists and press service employees;
  • to receive information about official events and exhibitions of the ‘Arctic: Territory of Dialogue’ International Arctic Forum (press releases, business programme, etc.)
  • to work at the press centre of the ‘Arctic: Territory of Dialogue’ International Arctic Forum during the official events using the infrastructure of the ‘Arctic: Territory of Dialogue’ International Arctic Forum press centre;
  • to participate in press conferences, briefings and other press events.

4.2. A media representative accredited to the ‘Arctic: Territory of Dialogue’ International Arctic Forum is obliged:

  • to verify the information they report;
  • to comply with the requests of the persons providing information for the source disclosure;
  • when receiving information from individuals and officials, inform them about audio and video recording, filming and photo shooting;
  • while on duty, present upon request a media ID card or other document certifying the identity and commission of the journalist;
  • to not use their professional means to conceal information or falsify public information, collect information on the account of an unauthorized entity or an organization that is not the Media;
  • to suspend (cease) photo/video shooting upon the request of the ‘Arctic: Territory of Dialogue’ International Arctic Forum Security Service representatives;
  • to not distribute printed materials at the ‘Arctic: Territory of Dialogue’ International Arctic Forum venues without prior consent of the organizers of the ‘Arctic: Territory of Dialogue’ International Arctic Forum;
  • when using official information and quoting the statements of the participants of the ‘Arctic: Territory of Dialogue’ International Arctic Forum, follow the ‘Arctic: Territory of Dialogue’ International Arctic Forum Reference Policy, specifically: final copies should contain the reference to the ‘Arctic: Territory of Dialogue’ International Arctic Forum and the source of information, and for electronic media – a link to the official website of the ‘Arctic: Territory of Dialogue’ International Arctic Forum (www.forumarctica.ru/en). Any changes, additions or distortions to the copied (quoted) information are prohibited.