Participant accreditation

Accreditation badge
How to find if a badge is ready
Collecting your badge
Collecting your badge by authorized person
Accreditation point operating hours and locations

Accreditation badge

The ‘Arctic: Territory of Dialogue’ International Arctic Forum venue may only be accessed with an accreditation badge.

The badge is personalized and may not be transferred to third parties. Participants should keep their badges and identity documents with them at all times at the Forum venue.

If the accreditation badge is lost or damaged, a participant should go to the Help Desk or any accreditation point, or call +7 (499) 700 0607. The lost badge will be blocked and a duplicate will be issued at the written request of the badge holder.

Before obtaining a badge, it is necessary to check that conditions 1–5 in the diagram below have been observed:

How to find out if a badge is ready

There are several ways to find out or be notified when a participant badge is ready:

* International Arctic Forum information centre:

 +7 (499) 700 0607

** The relevant contact information can be found in the participant’s personal web office. A participant can confirm the contact details of the specialist by calling the Forum information centre.

Collecting your badge

Participant accreditation badges may be collected in person on presentation of the participant’s passport or by a third party acting on the basis of a power of attorney.

If there have been any changes to a participant’s ID since completion of the application, their personal data needs to be edited in the personal web office accordingly. If changes need to be made to fields that cannot be edited, a participant should inform the Forum organizers via the contact person at the Roscongress Foundation.

Before issuing a badge, an accreditation point attendant will make sure that the data specified in the application form is correct and up to date. In the event of any discrepancies, it will not be possible to issue a badge the same day.

To simplify and expedite collection of accreditation badge a participant may present an electronic ticket at an accreditation stand.

The electronic ticket is an A4-sized document printed from a participant’s personal web office (in colour or black and white) displaying their personal information (country, full name, and organization), a barcode, and other essential information.

Electronic tickets are not required for accreditation, nor do they serve as a replacement for ID.

Collecting your badge by authorized person

If a participant’s badge is collected by a third party using a power of attorney, the authorized person must present the following:

* A power of attorney form on behalf of legal entity:

A power of attorney form to collect participant accreditation badges

Example of how to complete a power of attorney form to collect participant accreditation badges

A power of attorney form on behalf of person:

A power of attorney form to collect participant accreditation badge

Example of how to complete a power of attorney form to collect participant accreditation badge

** Without a list and copies of the passports of all participants to be accredited, the power of attorney will not be valid. Copies of passports will be returned once badges have been issued.

Accreditation point operating hours and locations

Participants should collect their accreditation badges in advance at one of the accreditation points.

MOSCOW

Location

Date

Operating hours

 

Roscongress Foundation Accreditation Centre at the World Trade Center Moscow

(12, Krasnopresnenskaya Nab., entrance 7, ground floor)

1 April
2–5 April
6–7 April
8 April
9 April

12:00–20:00
09:00–20:00
10:00–18:00
09:00–20:00
09:00–15:00

Route to the Roscongress Foundation Accreditation Centre at the World Trade Center Moscow

 

ST. PETERSBURG

Location

Date

Operating hours

Accreditation Centre 1

(Ulmart, 43/2, Pulkovskoye Shosse)

3–5 April
6 April
7–9 April
10 April

10:00–19:00
10:00–20:00
07:30–22:30
07:30–17:00

 

For more information, please contact the International Arctic Forum information centre:

 +7 (499) 700 0607