Badge collection

What do I need to do to pick up my badge?
How to find out if my badge is ready?
How can I pick up my badge in person?
How can I pick up my badge by proxy?
Where and when do I pick up my badge?
PCR testing for badge activation on 27 March

An accreditation badge is a pass to the International Arctic Forum..

The badge contains information about its holder: last name and first name in English, organization, participation category, photo, and the event insignia.

  • The badge is personalized and may not be transferred to third parties.
  • You must carry your badge and identity document (passport) with you at all times when at the venue. The badge must be worn in a visible place.
  • If your badge is lost or damaged, you should contact any accreditation desk or Help Desk. A lost badge will be blocked and a duplicate will then be issued based on a written application from the badge holder.

WHAT DO I NEED TO DO TO PICK UP MY BADGE?

In the ‘My events – International Arctic Forum – Event dashboard’ section of the Roscongress personal account you should:

  1. Confirm participation in the Forum

  2. Enter your personal information in full in accordance with your passport

  3. Upload a required photo for your badge

    Tab ‘My events – International Arctic Forum – Event dashboard – Personal information – Photo – Edit data’.

  4. Upload a scanned copy of your passport

    Tab ‘My events – International Arctic Forum – Event dashboard – Personal information – Edit data’.

  5. Pay the participation fee

Data processing takes from 3 days.

If changes have been made to your identity document (passport) after you completed the application to participate in the Forum, the data in your Roscongress personal account must be edited (tab ‘My events – International Arctic Forum – Event dashboard – Personal information – Edit data’).

To make changes to any fields that are blocked for editing, please contact the specialist that you spoke with when registering for the Forum.

HOW TO FIND OUT IF MY BADGE IS READY?

There are several ways to find out or be notified when a participant badge is ready:

HOW CAN I PICK UP MY BADGE IN PERSON?

When issuing the badge, the accreditation operator checks the data specified in the application to ensure it matches the information in your identity document. If the data does not match, the badge cannot be issued on the day you applied for it.

Participant accreditation badges may be collected in person by presenting:

The identity document that is listed in the Roscongress personal account

Original of personal data consent form

HOW CAN I PICK UP MY BADGE BY PROXY?

To pick up a badge for another participant by proxy, the authorized individual must present:

Passport

Original standard power of attorney

Standard power of attorney form on behalf of legal entity
Standard example of how to complete power of attorney form

List of participants

Attached to the power of attorney.

Copies of participants’ passports

Copies of passports will be returned after badges are issued.

Originals of personal data consent forms

Original of personal data consent form

WHERE AND WHEN DO I PICK UP MY BADGE?

We kindly ask that you collect your accreditation badge in advance at the accreditation point in Moscow, Saint-Petersburg or Murmansk.

MOSCOW

Roscongress Foundation Accreditation Centre at the World Trade Center Moscow (12, Krasnopresnenskaya Naberezhnaya, entrance No. 7, 1st floor)

21 March (10:00–19:00)
24 March (10:00–19:00)
25 March (07:30–22:30)
26 March (07:30–18:00)

SAINT-PETERSBURG

Baltis Plaza BC, 9th floor (88 Sredny Ave. V.O.)

24 March (10:00–19:00)
25 March (07:30–22:30)
26 March (07:30–18:00)

MURMANSK

Murmansk Regional Philharmonic Hall (3, Ulitsa Sofyi Perovskoy)

23–24 March (10:00–19:00)
25–26 March (07:30–22:30)
27 March (07:30–16:00)

PCR TESTING FOR BADGE ACTIVATION ON 27 MARCH

If you plan to attend events at the Kirov Palace of Culture venue on 27 March, you will need to take a PCR test.

You can collect your accreditation badge first, then take the PCR test, or vice versa. PCR testing is carried out upon presentation of an accreditation badge or ID. The ID is the participant’s identification number in the Roscongress personal account.

More information will be available in the PCR testing section.

A PCR test is not needed:

to access the AZIMUT City Hotel Murmansk and Meridian Congress Hotel  on 26–27 March  

to access the Kirov Palace of Culture on 26 March.