Conditions for participants
Package and participation fee
Registration quotas
How to participate in the Forum?
Contact details
PACKAGE AND PARTICIPATION FEE
PACKAGE "PARTICIPANT"
- participation in all events of the Forum business and cultural programmes
except for the events by special invitation - Attendance at the International Arctic Forum plenary session is not included in participant packages and is by invitation only.
- informational support
RUB 200 000
(including 20% VAT)*
*The price indicated is for one person only.
The price will increase on 11 March 2025 to RUB 350,000.
REGISTRATION QUOTAS
In order to maintain a high level of attendance at the Forum and encourage participation from a broad range of organizations and companies, the organizers have put the following restrictions in place:
4 participant packages
If the delegation is led by the head of a company (CEO/general or managing director, chair of the management board or board of directors), the company may apply for up to four participant packages.
2 participant packages
If the delegation is led by somebody other than the head of a company, the company may apply for up to two participant packages.
Please note that if the quota for participants from a given company is exceeded, the participation fee for the additional participant will be 50% above the package price.
HOW TO PARTICIPATE IN THE FORUM?
1. SUBMIT AN APPLICATION
If you wish to submit an application to attend International Arctic Forum, please apply to participate in the ‘Events – Upcoming’ section of your Roscongress personal account.
More information – Personal account section.
2. RECEIVE AN INVITATION
Your application will be reviewed by the Organizing Committee. If your application is approved, you will receive an invitation to the Forum and your application status will be updated in real time in the ‘My events’ section of your Roscongress personal account.
The review process varies by applicant but can take up to 10 days. The Organizing Committee reserve the right to reject an application without explanation.
3. CONFIRM YOUR ATTENDANCE
Once you have received an invitation, please confirm your participation by going to the ‘My events – International Arctic Forum – Event dashboard’ section of your Roscongress personal account.
HOW DO I DECLINE TO PARTICIPATE?
If you have received an invitation but have decided not to attend the Forum, or have previously confirmed your participation but no longer plan to attend, please decline your participation via the Roscongress personal account or by informing the Roscongress Foundation specialist you are in touch with regarding your participation in the Forum.
HOW THE PARTICIPANT CAN BE SUBSTITUTED?
A participant can only be substituted with the approval of the Organizing Committee. If you have confirmed your participation but no longer plan to attend the Forum for any reason, and you wish to arrange a replacement, please contact the Roscongress Foundation specialist you are in touch with regarding your participation in the Forum.
PARTICIPATION IN THE FORUM AS A MODERATOR OR SPEAKER
Should you wish to participate in the International Arctic Forum as a moderator or speaker, please email your request to the Organizing Committee. For more information, please contact the Forum information centre: +7 (499) 700 0607.
4. PAY THE PARTICIPATION FEE
To pay for participation in the Forum, participants must sign agreement or invoice agreement, which serves as a confirmation and guarantee of participation. The payment date shall be considered the date on which the funds reach the account of the Roscongress Foundation.
5. PICK UP YOUR BADGE
An accreditation badge is required to enter the Forum venue. To collect your badge, you must in the Roscongress personal account:
- Confirm participation in the Forum
- Enter your personal information
- Upload a required photo for your badge
Tab ‘My events – International Arctic Forum – Event dashboard – Personal information – Photo – Edit data’. - Upload a scanned copy of your passport
Tab ‘My events – International Arctic Forum – Event dashboard – Personal information – Edit data’.
More information will be available in the ‘Badge collection’ section.
CONTACT INFORMATION
For additional information, please contact the Forum information centre:
+7 (499) 700 0607 