Media Accreditation Rules

1. General provisions

1.1. Media and blogosphere representatives are accredited for the 'Arctic: Territory of Dialogue' International Arctic Forum (hereinafter the Forum) to ensure the necessary conditions for their professional activities when preparing and disseminating complete and reliable information about the events of the Forum.

1.2. The accreditation of media and blogosphere representatives is required to work at all Forum events.

1.3. When carrying out their professional activities, media and blogosphere representatives must respect the rights and legitimate interests of the Forum participants and staff and observe generally recognized ethical standards.

1.4. The number of media and blogosphere representatives who can take part in the Forum is limited due to the organizers' desire to provide media and blogosphere representatives with the most comfortable working arrangements and quick access to all necessary resources given the media's significant interest in the event and taking into account the limited infrastructural capabilities of the event venue.

1.5. The Forum will be held in compliance with all required safety measures and recommendations of the Federal Service for the Oversight of Consumer Protection and Welfare (hereinafter Rospotrebnadzor) to prevent the spread of COVID-19.

1.6. The editorial staff of the media and blogosphere is responsible for the accuracy of data provided about an organization's employees in accordance with the laws of the Russian Federation.

2. Accreditation of media and blogosphere representatives

2.1. Accreditation application submission and review procedure

• Media and blogosphere representatives who wish to cover the Forum events, as well as media representatives with a narrow focus who wish to cover a specialized Forum business event, must submit an accreditation application (hereinafter an application) through the official Forum website (forumarctica.ru).
• All fields must be completed in the application with particular attention paid to the mandatory fields marked with an asterisk.
• Applications may be submitted through the official Forum website from 3 to 14 March 2025.
• The review period is at least 10 calendar days following the expiration of the deadline for accepting applications for registration from media and blogosphere representatives.
• Accreditation for media and blogosphere representatives is valid for the entire duration of the Forum.
• Applications are accepted from blogosphere representatives who have the 'Verified Account' status in the Forum accreditation system. Blogosphere representatives whose audience size exceeds 10,000 users (in accordance with clause 13, Part 1, Article 10.6 of Federal Law No. 149-FZ dated 27 July 2006 "On Information, Information Technologies, and the Protection of Information") must provide an excerpt on registration with the Russian Federal Service for Supervision of Communications, Information Technology and Mass Media (Roskomnadzor) in their cover letter (link to Gosuslugi with confirmation).

2.2. Accreditation quotas for media and blogosphere representatives

• From print publications:
  • newspapers -- 3 people (2 correspondents, 1 photographer);
  • magazines -- 2 people (1 correspondent, 1 photographer).
• From information agencies -- 4 people (2 correspondents, 2 photographers).
• From electronic publications -- 2 people (1 correspondent, 1 operator).
• From television companies -- 7 people (2 correspondents, 1 producer, 2 operators, 2 sound operators).
• From radio companies -- 2 people (2 correspondents).
• From the blogosphere -- 3 people.

The number of media representatives from the Forum's information partners is determined in accordance with information partnership agreements.

2.3. Procedure for issuing accreditation badges to media and blogosphere representatives

• Media and blogosphere representatives are given accreditation badges provided their registration applications are approved by the Forum Organizers.
• Accreditation badges are issued at accreditation stations in Moscow and Murmansk. Information about the location and hours of the accreditation stations is available on the Forum website.
• Accreditation badges may only be issued if the following conditions are met:
  • if there is confirmed accreditation in the database;
  • if there is written consent for the processing of personal data;
  • upon presenting a passport (the passport data must match the data specified in the registration form);
  • if an accreditation badge is obtained by proxy, you must provide a power of attorney as well as a copy of your passport;
  • blogosphere representatives must have the 'Verified Account' status in the Roscongress Foundation system;
  • blogosphere representatives with an audience exceeding 10,000 subscribers must provide an excerpt on registration with Roskomnadzor.
• The badge is personalized and may not be given to third parties during the Forum. The badge must be worn in a visible place at all times when at the Forum venue.
• Any other accreditation cards are not valid for entering the Forum venue.
• If an accreditation badge is lost or stolen, the media or blogosphere representative must immediately notify any information desk. A lost badge will be blocked. A duplicate will be issued based on a written request.

2.4. Rules for accessing Forum events

• Accreditation for media and blogosphere representatives is mandatory to work at all Forum events.
• The technical personnel of media and blogosphere representatives are granted access based on the regulation for the access of technical personnel to the Forum venue.
• Media and blogosphere representatives and technical staff will only be able to access the venue after they have passed a test for coronavirus. More detail about the procedure for having a test will be provided later. The test must be taken in a Rospotrebnadzor accredited laboratory. Information on accreditation points and the testing procedure will be posted on the official website.

3. Denial of accreditation

The Forum Organizers reserve the right to deny accreditation without explanation.

4. Rights and obligations of media and blogosphere representatives accredited for the Forum

4.1. Media and blogosphere representatives accredited for the Forum may:

• Utilize all services specifically intended for the work of media and blogosphere representatives.
• Obtain information about official Forum events and exhibitions (press releases, business programme, etc.).
• Work in the Forum press centre during official events and use Forum press centre infrastructure.
• Attend press conferences, briefings, and other press events.

4.2. Media and blogosphere representatives accredited for the Forum must:

• Verify the accuracy of the information they report.
• Fulfil the requests of individuals who provide information with a reference to its source.
• Inform citizens and officials about any audio or video recording, filming, or photography when obtaining information from such individuals.
• Not use their professional capabilities to conceal information or falsify public information or collect information for a third party or organization that is not a media outlet.
• Suspend (stop) photography or video recording at the request of Forum security service officials.
• Not take photos/record videos at the inspection points of the Forum venue.
• Not disseminate printed materials on the territory of the Forum without approval from the Forum Organizers.
• When using official information and quoting statements from Forum participants, adhere to the Forum's Citation Policy, specifically: finished materials must contain a reference to the Forum and the source of the information obtained, and for electronic media and the blogosphere -- a reference to the official Forum website (forumarctica.ru); any amendments, additions, or distortions of copied (cited) information are not permitted.